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December 12, 2011

CITY COUNCIL MEETING

December 12, 2011
7:00 p.m.

The following councilmember’s were present with Mayor John McTaggart presiding:

Chuck Adams Mark Bishop Craig Crider
Garrett Mellott John Eickhoff

The following staff members were present:

Michael Webb, City Administrator
David Duckers, City Attorney
Phyllis Freeman, City Clerk
Mark Mathies, Police & Fire Chief
Gerry Cullumber, Police Captain

Deputy Fire Chief Kevin Schuler was attending fire training by invitation from FEMA.


APPROVE MINUTES OF NOVEMBER 28, 2011

Councilmember Crider moved to approve the minutes. Councilmember Bishop seconded.

Mayor McTaggart requested a roll call vote. The motion passed unanimously.

STATEMENT OF BILLS - $520,301.89

Councilmember Adams moved to approve payment of bills. Councilmember Bishop seconded.

Mayor McTaggart requested a roll call vote. The motion passed unanimously.

REQUESTS OR COMMENTS FROM THE PUBLIC

None were presented.




CONDUCT HEARING TO CONSIDER
AMENDING THE FY 2011 BUDGET
AND TAKE ANY NECESSARY ACTION SUBJECT TO THE HEARING

Councilmember Adams moved to go into a hearing to consider amending the fiscal year 2011 budget. Councilmember Bishop seconded.

Mayor McTaggart requested a roll call vote. The motion passed unanimously.

Administrator Webb stated this is a process that usually is done annually in order to stay compliant with state statutes. The City cannot exceed the budgeted experience amount for any budgeted fund. This is required if additional revenue is received that offsets the increased expenditures. To stay compliant staff is recommending amendments to the Special Highway; Sewer; Solid Waste and Economic Development funds. The proposed changes do not require additional taxes or fees. Staff is recommending approval of the revised 2011 budget.

After further discussion regarding snow removal, public works, and street work completed in 2011Mayor McTaggart opened the hearing for public comments. None were presented.

Councilmember Crider moved to close the hearing to consider amending the 2011 budget. Councilmember Bishop seconded.

Mayor McTaggart requested a roll call vote. The motion passed unanimously.

Councilmember Bishop moved to approve the 2011 amended budget as presented. Councilmember Eickhoff seconded.

Mayor McTaggart requested a roll call vote. The motion passed unanimously.

CONSIDER CEREAL MALT BEVERAGE LICENSE RENEWALS

Administrator Webb stated there are four cereal malt beverage renewal applications. Jackson’s Service, MS Petroleum, Surf N Go, and Roscoe’s BBQ.

Councilmember Eickhoff moved to approve renewals for the cereal malt beverage licenses. Councilmember Adams seconded.

Mayor McTaggart requested a roll call vote. The motion passed unanimously.

CONSIDER CANCELLING THE DECEMBER 26, 2011
COUNCIL MEETING

Councilmember Eickhoff moved to approve cancelling the December 26, 2011 meeting. Councilmember Crider seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.

ADVISORY REPORTS


CITY ADMINISTRATOR

Administrator Webb stated he asked Randy Gorton, BHC Rhodes to be in attendance to give a report on the Little Turkey Creek sewer extension project. The Governing Body was given a handout to follow Mr. Gorton’s report, attachment A.

Mr. Gorton stated the first page is a map to be used for planning purposes. The locations to have sewer needs to be determined to make estimates in terms of what kinds of uses we will have in those areas which will then give us an idea how much sewage they will generate to start sizing the equipment. This page of information was presented to the Unified Government staff on December 8th because we need to tie into their interceptor line that serves all of Village West, the Speedway and the businesses in that area. Flow meters were installed in some key sewer lines that the Unified Government is trying to get a feel of how much is flowing through those lines now. It didn’t tell us how much capacity there appears to be for this project plus all the other property out there within the Unified Government and Kansas City, Kansas that is going to need that line.

Mr. Gorton stated the information provided by the Unified Government is a part of their design guidelines, in terms of per acre and how much sewage you should plan on. Using their numbers in the orange shaded area of the report is the initial service area. This information right now is the most likely to be used in the next five to ten years based on development interest that has been discussed along the I-70 and the 110th interchange that is about 165 acres. Using the calculations provided by the Unified Government approximate daily usage is 1.4 million gallons that flows through the system. The flow tests taken during the month of October on the existing interceptor sewer was completed during 3 Sporting KC matches, the race weekend at the Speedway and other events in the area. The interceptor line has 30 inch diameter and never got much deeper than six inches in line while these events were going on. This means they have a lot of capacity which is a good thing. He recommended the city prepare an addendum to the current agreement.

Mr. Gorton stated page two shows the proposed LTC sewer extension project. Page three is the preliminary construction costs and page four shows how the project is going based on the signed agreement the city has with BHC Rhodes. The project is on track and is currently $3-4,000 under budget at this time.

No action was needed at this time; it is for informational purposes only.

Administrator Webb reported:

Edwardsville Drive improvements is estimated to go to bid on January 16, 2012.
Staff will keep the Governing Body updated as the project moves along. There are plans to add alternate items to the bid that will include maintenance for the remainder of Edwardsville Drive such as crack sealing, repair to the edges, micro-seal overlay.

KDOT has offered to present the future plans for the I-70 and K-7 corridor. It does impact 118th Street in our city but more of the corridor in Bonner Springs. A public meeting will be held January 26th to give all entities an opportunity to see what they will be doing.

Michelle Bounds, our Finance Manager her dogs ran over her and fractured her ankle and her leg and is scheduled for surgery December 15th and will be out several weeks.

CHIEFS (POLICE & FIRE)

Chief Mathies reported:

Deputy Fire Chief Kevin Schuler was invited to participate at the FEMA training center for the national fire academy and two weeks of leadership classes. He was
excited to attend and the training does not cost the city anything.

Chief Mathies reported:

He just returned from a week of training in Maryland National Institute of Justice for the Law Enforcement Technology Institute. Hands on, it was one of the best week long training that he has attended. It was done by invitation only, with 40 to 60 attending each year. It was all about technology.

The FOP contract has been reviewed, their legal advisor has reviewed it in order for it to be placed on the January 9th Council Meeting agenda.

Administrator Webb reported that we will have representation Thursday in Atchison honoring their police officer that was killed in the line of duty.

CITY ATTORNEY

No report at this time.

COUNCIL AND MAYOR COMMENTS

Councilmember Mellott stated the newly appointed Shawnee Fire Chief is John Mattox.
He started here and we need to congratulate him. He held the rank of Captain when he left Edwardsville.




MAYOR APPOINTMENTS

Mayor McTaggart placed the list of individuals before the Governing Body for review and approval.

After a brief staff report Councilmember Eickhoff moved to approve the appointments as presented. Councilmember Bishop seconded.

Mayor McTaggart requested a roll call vote. The motion passed unanimously.


ADJOURNMENT

Councilmember Bishop moved to adjourn at 8:20 p.m. Councilmember Crider seconded.

Mayor McTaggart declared the motion passed unanimously.











Phyllis Freeman
City Clerk
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