Document Actions
December 14, 2009
CITY COUNCIL MEETING
December 14, 2009
7:00 p.m.
The Governing Body and Employees hosted a retirement reception for Fire Chief Cliff Lane for 32 years of service to the Edwardsville community.
The Governing Body of the City of Edwardsville, Kansas met in regular session on Monday, December 14, 2009, at 7:00 p.m. in the City Hall Council Chambers.
The following councilmember’s were present with Mayor John McTaggart presiding:
Chuck Adams Mark Bishop Craig Crider
Doug Danner John Eickhoff
The following staff members were present:
Michael Webb, City Administrator
David Duckers, City Attorney
Phyllis Freeman, City Clerk
Mark Mathies, Police Chief
APPROVE MINUTES OF NOVEMBER 23, 2009
Councilmember Danner moved to approve the minutes. Councilmember Adams seconded.
Mayor McTaggart requested a roll call vote. Councilmember’s Crider and Eickhoff abstained. The motion passed.
STATEMENT OF BILLS - $231,697.03
Councilmember Adams moved to approve the statement of bills. Councilmember Bishop seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
REQUESTS OR COMMENTS FROM THE PUBLIC
No requests or comments were presented.
PRESENTATION BY PAUL BUSH, UNION BANK
IN SUPPORT OF THE PARKS & RECREATION DEPARTMENT
Paul Bush, Regional President and Sol Jacobson presented a check in the amount of $10,000 to Park & Recreation Advisory Board President Randy Gilbert.
Mr. Bush stated he became aware of the needed assistance to purchase soccer goals and swings for City Park. He presented the need to the donation committee at Union Bank and was given total support for the donation.
Board President Randy Gilbert thanked Union Bank, Mr. Bush and Mr. Jacobson for the generous donation.
CHANGE IN AGENDA
Mayor McTaggart stated item 11 the presentation by Wyandotte EDC regarding Earp Distribution will be presented after item 5 Preliminary Plans for Edwardsville Drive.
PRESENTATION BY COOK, FLATT & STROPBEL
REGARDING PRELIMINARY PLANS FOR EDWARDSVILLE DRIVE
Lance Scott, engineer representing the firm presented new plans for the proposed phase one improvements for Edwardsville Drive to 110th Street. The improvements involve the reconstruction of the existing roadway. The goals of the project are to improve safety by widening the roadway, improving drainage, and improving sight distance.
Mr. Scott stated the firm completed a topographic survey, a purpose and need study was distributed to the area residents for their input, and met with Councilmember’s, Administrator Webb and Mayor McTaggart. There is approximately $1.3 to $1.5 million dollars left in the bond funds. Budget factors include 2006 Bond funds, matching funds and other local funds. The project is estimated to start on the south end Kouns Lane to Shelton Avenue with a left turn lane going into Shelton Avenue from the north. Right-of way improvements are proposed 80 feet south of the satellite fire station and 100 feet north of the satellite fire station. Roadway width improvements, 24 feet asphalt surface with 2 foot curb and gutter. Left turn lanes to be provided at major intersections. Maintenance on remainder of project with options of no improvements, mill and overlay or slurry seal.
Mr. Scott stated the city needs to determine Phase 1 scope of work.
Questions from councilmember’s: Where would work start and end, if or how much funding would be left from the Woodend Road project, how many properties involved in the section proposed for improvements, has the source of funding been found, availability of stimulus and state funding, length of time to design and complete the project.
Administrator Webb stated the presentation was to give the Governing Body time to think where they felt best to start improvements. Staff is checking into various means of funding and would know more in March.
No action was taken.
HEAR A PRESENTATION BY WYANDOTTE EDC REGARDING
EARP DISTRIBUTION AND CONSIDER RESOLUTION 2009-12 SUPPORTING
AN INDUSTRIAL REVENUE BONG APPLICATION FOR THE PROJECT
Brent Miles, Administrator of Wyandotte Economic Department stated he is proud to announce that Earp Distribution will be staying in Wyandotte County. Earp Distribution is a family owned business that began business in 1954 and has been at its current location since 1975. 35% of their employees live in Wyandotte County. The company is making a $26 million capital investment in relocating to Edwardsville. In that investment $17 million will be utilized to build and equip a 160,000 square foot distribution and office facility to be located at the northwest corner of 98th and Woodend Road. They currently employ 250 and expect to add additional employees in the next few years. The average salary of an employee is $50,000.
Mr. Miles stated the project is located south of Old Dominion Transportation and will be built on a 23 acre site. The industrial revenue bond application made by Earp Distribution is for a 65% property tax abatement with a fixed payment-in-lieu of property tax schedule. The schedule shall be subject to approval by the Governing Body.
Mr. Miles introduced Cliff Earp, owner; Steve Henry, Account Manager, Steve Hewlett, General Manager and Chief Executive Officer with Earp Distribution and Ed Elder, independent land broker.
Councilmember Eickhoff asked if 65% abatement had been allowed before.
Administrator Webb stated yes, 65% was given to the Mid-Point Corporate Centre project.
Councilmember Crider asked when construction would start.
Mr. Miles stated the project actually started in January. An application has been made to appear before the Planning Commission on December 16th to consider the preliminary and final plats. This project has an anticipated move in date by January 2011. The project has generated 7 calls from various banking facilities in the area wanting to be a part of the Earp Distribution project.
Administrator Webb stated after holding the public hearing before the Planning Commission the matter will be presented to the Governing Body the first meeting in January 2010.
Scott Anderson, Bond Counsel, Kutak Rock stated this project is also a part of the city wide recovery zone adopted at the last council meeting. Steps need to be taken to complete the process of finalizing the application made by Earp Distribution. By adopting the resolution approving the application for the issuance of industrial revenue bonds for this project, scheduling and holding a public hearing before the Governing Body and adopting an ordinance the project will move along smoothly.
Mr. Anderson reminded the Governing Body of the availability of $880,000 in the federal recovery zone program and state funds totaling up to 20 million dollars state wide.
Councilmember Eickhoff asked about revenue to the city from this project.
Mr. Anderson stated the city receives a 1% origination fee as well as a fixed payment-in-lieu of property tax annually. It is estimated that $280,000 will be paid to the county with ¼ of that coming to the city.
Mr. Miles stated the property currently pays $1,800 annually.
Councilmember Adams moved to adopt Resolution 2009-12 approving an application for the issuance of industrial revenue bonds for the Earp Meat Company project. Councilmember Bishop seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
CONSIDER RESOLUTION 2009-10
AUTHORIZING THE MAYOR TO ENTER INTO A LEASE-PURCHASE
AGREEMENT WITH GOVERNMENT CAPITAL CORPORATION (GCC)
FOR THE ACQUISITION OF ONE (1) 2010 FORD CROWN VICTORIA
POLICE CAR
Police Chief Mathies stated this action is needed to move forward in purchasing a 2010 Ford Crown Victoria Police Cruiser from Olathe Ford. He had anticipated rotation of vehicles, however there is no equipment to rotate as was done in the past. The total price for the 2010 police cruiser is $31, 554.00 with annual payments paid over a three year period.
Mayor McTaggart asked if there is a computer available.
Chief Mathies stated yes.
Councilmember Eickhoff moved to authorize the Mayor to enter into a lease-purchase agreement with Government Capital Corporation and adopt Resolution 2009-10. Councilmember Danner seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
CONSIDER RESOLUTION 2009-11 SUPPORTING
2011 – 2012 TRANSPORTATION ENHANCEMENT (TE) PROJECT FUNDING
After presentation by City Administrator Webb and discussion Councilmember Adams moved to adopt Resolution 2009-11 supporting the Transportation Enhancement project in declaring that the city is eligible to submit an application and authorizing the city administrator to sign the application and act on behalf of the city in this matter. Councilmember Danner seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
CONSIDER FINAL PAYMENT TO MCANANY CONSTRUCTION
FOR WOODEND ROAD PROJECT, PHASE 1
After presentation by City Administrator Webb and discussion Councilmember Adams moved to approve the release and settlement agreement document to be presented to McAnany Construction for final payment of $32,608.19. Councilmember Bishop seconded.
Mayor McTaggart requested a roll call vote. The motion passed.
CONSIDER CEREAL MALT BEVERAGE LICENSE RENEWALS
After presentation by City Clerk Freeman and discussion Councilmember Eickhoff moved to approve four renewal applications for 2010 cereal malt beverage licenses. Councilmember Danner seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
CONDUCT HEARING TO CONSIDER AMENDING THE
FY 2009 BUDGET AND TAKE ANY NECESSARY
ACTION SUBJECT TO THE HEARING
Councilmember Danner moved to open the public hearing to consider the amendments for the fiscal year 2009. Councilmember Eickhoff seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
City Administrator Webb presented information regarding unexpected revenue in the Cemetery Fund and the Special Parks and Recreation. In accordance with State law, the City cannot exceed the budgeted expenditure amount for any budgeted fund. The proposed changes do not require additional taxes or fees.
After further discussion and no comments from the public Councilmember Bishop moved to close the public hearing. Councilmember Eickhoff seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
Councilmember Eickhoff moved to approve the amended budget. Councilmember Bishop seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
ADVISORY REPORTS
CITY ADMINISTRATOR
City Administrator Webb requested that no council meeting be scheduled for December 28th no business is anticipated at this time.
Councilmember Eickhoff moved to cancel a second meeting for December. Councilmember Danner seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
CHIEFS (POLICE & FIRE)
Police Chief Mathies reported:
Officer Jeff Short was involved in an accident and sustained minor injuries. The police car was demolished. Officer Short is off for a few days and will return to duty.
A Federal Stop Violence Against Women act grant that has personnel and court related software built into the application. The results of the applications should be available soon and has approximately $46,000 available.
The Safer Grant which is a FEMA grant for the rehiring of laid-off firefighters. Since we have volunteer firefighters as part of the grant application we can also apply for bunker gear for the volunteers, training and stipend funds. This is a very competitive grant and will be submitted this Friday and should hear back in June 2010 if we have been approved.
CITY ATTORNEY
No report at this time.
CITY ENGINEER
Administrator Webb reported:
Woodend Road Phase II is scheduled for a January bid letting.
He will be going to Topeka with the City Engineer next week regarding the 110th Street project, Riverview to I-70.
COUNCIL AND MAYOR COMMENTS
Councilmember Danner asked why the traffic signal at 96th & Woodend Road goes red when there is no opposing traffic.
Administrator Webb stated he will have the signals tested.
Councilmember Crider stated at 435 & Woodend Road the east bound lane on Woodend Road on the east side of 435 there is a large pot hole, is that Edwardsville’s responsibility?
Administrator Webb stated yes, he has asked that be repaired but will check on it again.
Councilmember Bishop stated the $10,000 grant for swings and soccer goal post he has become aware of a program with Nickelodeon that gives $5,000 for playground equipment that qualifies as going green. Application can be made on line and suggested Sports Director Tammie Burgoon check into that program.
Councilmember Adams stated he appreciates the updates given regarding the police and fire departments.
MAYOR’S REPORT
Mayor McTaggart thanked Chief Mathies for his reports. He also thanked the Councilmember’s for their hard work this past year as well as city staff.
Mayor McTaggart wished everyone a Merry Christmas and a Happy New Year.
ADJOURNMENT
Councilmember Eickhoff moved to adjourn at 8:22 p.m. Councilmember Bishop seconded.
Mayor McTaggart declared the motion carried unanimously.
Phyllis Freeman
City Clerk