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June 27, 2011
CITY COUNCIL MEETING
June 27, 2011
7:09 p.m.
The following councilmember’s were present with Mayor John McTaggart presiding:
Chuck
Adams
Mark
Bishop
Craig Crider
Garrett
Mellott
John Eickhoff
The following staff members were present:
Michael Webb, City Administrator
David Duckers, City Attorney
Phyllis Freeman, City Clerk
Mark Mathies, Police/Fire Chief
Gerry Cullumber, Captain, Police Department
A Governing Body work session was held prior to the meeting regarding various forms of financing for economic development projects. Those discussed were Special Benefit Districts, Industrial Revenue Bonds (IRB’s), Community Improvement District (CID), and Tax Increment Financing (TIF).
APPROVE MINUTES OF JUNE 13, 2011
Councilmember Mellott moved to approve the minutes. Councilmember Bishop seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
STATEMENT OF BILLS - $126,226.18
Councilmember Eickhoff moved to approve the statement of bills. Councilmember Mellott seconded.
Mayor McTaggart requested a roll call vote. The motion passed
unanimously.
REQUESTS OR COMMENTS FROM THE PUBLIC
Rebecca Carter, 629 S. 4th Street asked if the city has an American Disability Act (ADA) co-coordinator.
Administrator Webb stated no, not on staff.
Mrs. Carter asked if the city has a transition plan.
Administrator Webb stated no.
Mrs. Carter asked if anyone from the city had attended the civil rights and ADA compliance meeting.
Administrator Webb stated no.
CONSIDER 2010 FINANCIAL STATEMENTS AND REPORT
OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTS
After a review was completed of the 2010 audit by the auditor representing Wendling Noe Nelson & Johnson, Councilmember Adams moved to accept the 2010 audit. Councilmember Bishop seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
CONSIDER FIREWORKS SALES APPLICATION
FOR STEVE WALKER LOCATED AT 10337 KAW DRIVE
Councilmember Mellott moved to approve the fireworks sales application made by Steve Walker contingent upon approval by the Fire Department. Councilmember Eickhoff seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
CONSIDER ACTION REGARDING PAY PLAN
(tabled from June 13th meeting)
Administrator Webb presented the pay plan and a recommendation to adopt the plan.
After discussion Councilmember Adams moved to adopt Option 1 of the pay plan. Councilmember Bishop seconded.
Mayor McTaggart requested a roll call vote. The motion passed unanimously.
AMBULANCE SERVICE PRESENTATION
BY CHIEF MARK MATHIES
Chief Mathies presented a problem statement “citing increased costs and burdened resources, in 2010, the Unified Government terminated the Medical Transport Services agreement and substituted a temporary service agreement for 2011. No agreement for medical transport services for future years currently exists and the costs of such services are expected to increase 650%, if such agreement can be reached”.
Chief Mathies stated notification was received today from Deputy County Administrator Douglas Bach regarding the rate for medical transport services for 2012 will be $150,000, and the rate for 2013 will be $225,000. An agreement with the Unified Government for uninterrupted medical transport services through 2011 was set at a fixed cost of $75,000.
After discussion it was determined to stay with the Unified Government medical transport service for 2012, apply for available grant funds, utilize mutual aid as done in the past, and determine the cost for the city to provide ambulance service beginning in 2013.
2012 BUDGET KICK-OFF
Administrator Webb provided a power point presentation previewing four strategic objectives; economic development, financial stability, service enhancements, community planning and growth and infrastructure. Council has identified some short and long-term goals. Short-term goals being completed in 12 to 24 months and long-term goals being completed longer than 24 months. Infrastructure being street improvements and starting capital planning. Debt policy is in the works, some are in the economic development policy. Ambulance service as presented would be a service enhancement for the community. Infrastructure developments for the north side of the city with discussion of potential sewer benefit districts. The city has begun infrastructure planning by retaining the engineering to prepare the preliminary sewer design. One meeting has been held with the Unified Government and we are moving forward. Personnel needs, staffing and benefits, with a large portion being establishing a pay plan and having uniform job descriptions. Long range planning, the Planning Commission has been working on the Comprehensive Plan with a public hearing scheduled for July 20th. Long-term goals; utilizing long term development by having better business recruitment, use of our economic development policy and how to get the information out for potential development. Street maintenance, how to address it and identify who does the work. Technology, attention has been given to the police department with opportunities to expand to make more information available to the citizens. Parks and recreation had a basic plan prepared and we should utilize more of that plan. We have a good parks system and it could be better. When preparing the budget we need to know what type of service enhancements the community wants, what are the priorities for 2012?
Administrator Webb stated property valuations are down and we have experienced a rapid decline since 2006. Some of the Industrial Revenue Bonds will be going on line to pay their full tax. Sales and Use tax revenues were up at the completion of the 2010 audit. A small share of revenue may come in from the Legends, the new casino and the Sporting KC Park. In the Debt Service fund there are repayment responsibilities for the 2006 general obligation bond that included street improvements and the Kansas Department of Health and Environment loan for the interceptor sewer system on Woodend Road. In the 2012 budget we must consider a 2% reduction in property valuations. The 2012 budget must be filed with the county by August25, 2011.
ADVISORY REPORTS
CITY ADMINISTRATOR
Administrator Webb reported:
A pre-construction meeting was held for the Blake Street improvements. There is a small area where curb will need to be replaced to keep water run open.
Glazer Distribution at 1100 Blake is at 90% completion on the warehouse interior improvements. Painting has started on the exterior of the building and work is needed in the office area due to termite damage.
Earp Distribution is also nearing completion.
River Falls Road “children at play” signs will be installed and a speed limit sign will be relocated closer to 9th Street.
CHIEF OF POLICE & FIRE
No report from Chief Mathies.
CITY ATTORNEY
No report at this time.
COUNCIL & MAYOR COMMENTS
Councilmember Crider asked when the deputy chief will go into the chief position.
Mayor McTaggart stated we are not ready yet.
Administrator Webb stated we are comfortable where we are now, the system is working.
Councilmember Bishop asked if the deputy chief was utilizing proper training in order to move into that position.
Chief Mathies stated we have a staff development plan.
Councilmember Adams asked how the brush clearing is going.
Administrator Webb stated it has taken longer than thought; he will contact the Unified Government to get the total hours for the brush clearing completed to date. We have been fortunate that the utility company has also been tree trimming at the same time.
Councilmember Adams stated it was refreshing to get a clean audit. He thanked his fellow Councilmember’s for adopting the pay plan.
Councilmember Eickhoff asked Administrator Webb to contact the city of Bonner Springs and ask them how large a hole needs to get before fixing it.
Administrator Webb stated he will contact the city manager on Tuesday morning.
ADJOURNMENT
Councilmember Eickhoff moved to adjourn at 8:44 p.m. Councilmember Adams seconded.
Mayor McTaggart declared the motion passed unanimously.
Phyllis Freeman
City Clerk
City Council Meeting